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Summer of Organization: Week 2
As we discovered last week, when all your systems are in your head and you’re the only one spinning all the plates, you will start to feel overwhelmed and plates will start to fall. This week we are all about quieting your mind.
Have you gone to bed and had all the things from your to-do list, all the things you didn’t get done, and all the things you have to figure out how to get done tomorrow, spinning and spinning? Now you can’t sleep and you are going to wake up tired on top of the overwhelm. That’s not going to help you be productive and proactive.
Become Proactive - Not Reactive - In Your Business
Take out the list of all the things you do each day and let’s break it down a bit.
What are the things that can all be bunched together? For example, I bunch blogs, emails, and social media for the week into one block of time. They all feed off each other and work together, so it’s more efficient to have the full thought: write this blog, develop these posts, and write this email to correspond. Schedule them all out and go have lunch (lol)!
Because I have done this many times over and over, I know the entire process takes me about 1.5-2 hours. You might need to experiment and make sure you give yourself enough time to complete the full task in the block you set aside. If it needs adjusting for next time, adjust (just don’t skip lunch!)
Now, let’s go one step further. I don’t need to be the one who schedules the blog, email, and social media posts. I have a Virtual Assistant that does this, but she needs instruction and a good process to get it done. My rule of thumb is that I do a task 2 times and then hand it off. The first time the task is an idea and I’m usually fumbling around getting things set up (i.e. the blog platform, the template for the image, etc). The second time I write the blog, I set up the process and develop an SOP (Standard Operating Procedure) for the task. I perform the tasks and use Loom to record each step while I’m doing them.
Look over your list and choose 1-2 SOPs you can put into place this week. Do this even if you don’t have a Virtual Assistant and you do the tasks all yourself in your business.
Here is an SOP Template you can use and a sample of a task in the template format:
Please let me know how it’s going for you and if you have any questions.
A Trusted Partner
LuAnne Pinedo
Paula helped me take my business to a new level by working with me to get my systems in place so my business can now work even more smoothly and seamlessly
Elissa Wolf
Paula Allen is one of the most versatile professionals I've ever met and worked with. She's been an invaluable resource regarding marketing, business systems and other key resources I need as a business owner in order to be successful. She is extremely easy to work with, accommodating and service minded, as well as, knowledgeable, creative, and reliable.
Gerald & Sandi
It was such a pleasure to work with you! You taught us a great deal in a short amount of time and we are doing pretty well on our new [Facebook] page! Thank you so much for your help and the wisdom you shared. We appreciate you!
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